Exhibit space, Cost and Expenses
Limited exhibit spaces are complimentary and will be located at the Hilton Memphis. Booths will be assigned based upon space availability and the optimum operational needs for the event. No vendor registration form is guaranteed acceptance, and all vendor approvals will be confirmed via email. All costs and expenses incurred by Exhibitor or Vendor relating to the event in any manner, including but not limited to travel, hotel accommodations, and costs associated with the exhibit, are the sole responsibility of Exhibitor or Vendor.
Assignment of Space by College Language Association (CLA)
The College Language Association reserves the absolute right to assign all booths and spaces so as to best meet the needs of all exhibitors. Spaces will be organized after the registration due date, based upon the operational needs of the event.
Assignment and Use by Others
No exhibitor may assign his or her booth or its agreement for exhibit space or permit any other person to use any part of such space without prior approval by The College Language Association.
Installation and Dismantling of Exhibits
On Wednesday, April 1 and Saturday, April 4, please arrive between 8am and 9am. Dismantling may not commence before 5 pm, and all materials must be completely repacked and removed by 6 pm. Vendors may choose, but are not required, to participate on Saturday, April 4 from 10am to noon.
Exhibitor Booth/Staff Rules and Restrictions
The College Language Association reserves the right to remove, relocate or eliminate any objectionable exhibits, persons, advertisements, or any feature, which detracts from the objective of the College Language Association image and values.
Exhibitor shall abide by and observe all laws, rules, regulations and ordinances of any applicable governmental authority.
Product/Service Vendor Rules and Restrictions:
Exhibitor acknowledges that the College Language Association makes no warranties as to the number of attendees at the Event, or the amount of sales orders of any product offered by Exhibitor Presenter at the Event, if any.
Each exhibitor must make provisions for the safeguarding of his or her goods from the time they are placed in the booth until the exhibitor removes them. The College Language Association will not be responsible for, or guarantee to exhibitor, the safety of exhibit material against fire, accident, theft, or any loss or injury whatsoever.
It is agreed that exhibitor shall assume all liability for damage to exposition facility caused by his or her exhibit, and shall indemnify association from and against any liability that might ensue by reason of his or her exhibit or presence at the College Language Association vendor Exhibit.
Neither the College Language Association nor the representatives of the association will be responsible for any injury to any exhibitor, his/her employees, agents or property, or for loss by fire, theft, damage, delay, mechanical failure, labor trouble or any cause whatsoever. Exhibitor shall, and does by means of this contract covenant and agree to indemnify and save harmless the College Language Association and its representatives of any and all liability that may arise out of bodily injuries or property damage resulting from the use of the premises by the exhibitor, as well as any and all equipment and devices of any kind.
Exhibit Donations must be received no later than the day of set-up.
Exhibitor Responsibility: Exhibitor will be fully responsible for any loss or damage to his or her property by theft, fire or casualty. The College Language Association expressly disclaims any responsibility for same. Exhibitors shall be responsible for any damage, which may be incurred to the facilities as a result of or in connection with its operation. Each exhibitor is responsible for the conduct of his employees and/or representatives and activities must not detract from the image or welfare of the fair.
Indemnification: Exhibitor agrees to indemnify and hold harmless The College Language Association from and against any loss, expense, claims, damages, causes of action, injuries, suits or damages, suits to person or property, including attorney’s fees, arising out of or related to the operation of the Exhibitors at The College Language Association Vendor Exhibit.
Exhibitor or Vendor hereby agrees to observe and abide by the Terms, Conditions and Rules set forth herein and attached hereto, and by such additional Terms, Conditions and Rules made by the College Association on notice to Exhibitor from time to time for the efficient or safe operation of the Event.